Commercial Project Coordinator (open-ended contract)
Newcastle University is a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.
For an Informal Discussion please contact Christine Younger christine.younger@newcastle.ac.uk
Key Accountabilities
- Provide project management, proposal development and effective administrative support for a portfolio of activities in the enterprise arena
- Identify and develop funding proposals, write bids and assist the preparation of bids for external funding. Manage and provide applications support for academic staff, full economic costing advice, undertake risk and value for money assessment and project viability in line with University policy and regulations. Develop and maintain a detailed understanding of the requirements of external agencies, including key regulatory bodies, and provide effective guidance and advice across the Faculty
- Make an effective contribution as part of the team to the development of faculty based enterprise activities maintaining and managing relationships with external and internal stakeholders as required
- Anticipate information needs and provide management information and analysis of data on specific projects and for the overall Faculty portfolio of activity as agreed, maintaining an awareness of the external landscape for key strategic areas
- Provide effective support to Business Development & Enterprise (BDE) Business Development Managers, together with others in the wider BDE team. Where appropriate, independently manage specific project activities. This will include preparing business plans, proposals, reports, undertaking market and other analyses and preparing claims and financial reports
- As a lead contact point for certain proposals you will be responsible for negotiation, within agreed boundaries, with external funders. Represent the University at external meetings and the Faculty at internal meetings as required. Accept and sign-off projects and tenders on standard terms and conditions within the delegated authority schedule of the University following authorisation from the relevant head of academic unit (or Faculty Officer where appropriate)
- Co-ordinate relevant Faculty, BDE and project meetings and committees taking responsibility for the preparation of agendas, papers, minutes and follow-up actions. Bring together, and contribute to, specialist project and working groups as required
- Design and deliver support mechanisms and processes for efficient and effective operation and delivery of the BDE service. Implement internal quality control and assurance mechanisms. Troubleshoot and resolve problems effectively. Contribute, and on occasion lead, in the development of policies and procedures. Identify areas of concern, governance requirements, conflicts of interest and ethical issues bringing such to the attention of the Assistant Director
- Coordinate activities relating to marketing, communication and profile raising as required. This will include organising events, including small internal events and large external conferences, taking responsibility for marketing, sponsorship and logistics. In addition, contributing to maintaining and developing relevant websites and information resources; preparation of press releases; contributing copy to publications; preparing conference materials and displays
- Ensure the timely and accurate updating of all information on University systems in connection with assigned activities
- Work within agreed bounds with regard to contractual and intellectual property related matters including drafting and reviewing contractual documentation
- Manage, monitor and control agreed budgets